Video Conferencing System for Companies
It is clear that a video conferencing system will be essential to face the new challenges posed by post-Covid-19 communication. Regardless of where they are physical, company executives, individuals, and groups can interact with each other in real-time via video conferencing.
In addition to organizing a meeting or conference, people can also use the video conferencing tool to have a video interview, remote diagnostics, training, telecommuting, etc. You just need to be connected to the internet and have optimal video and audio equipment.
The multiple advantages of these systems and the savings they can bring in many sectors have extended their use to become essential elements in an office or business center.
1) Travel time and cost
The most recognized benefit of video conferencing is the reduction in travel time and expenses. The ability of managers, internal teams and staff to meet with clients or solve problems without leaving their offices can help boost business productivity. Providing video capacity for your clients can create a competitive offering.
2) Structured meetings with improved communication
Because people call from different locations, defined start and end times are often agreed upon prior to the video call. This allows for a more intensive discussion, making it more likely that participants will stay focused on what is being discussed and time will be wasted.
3) Increased productivity
As a result of the improved communications, participants are more in sync, decisions can be made faster, and productivity increases. Problems can be solved faster and customer services can be developed more quickly, providing a competitive advantage for your business.
Elements in a room for video conferencing
The components of a video conferencing system include:
1. The location
Placing the camera too low or too high can be unflattering to you and your potential companions, as well as distracting to other parties. You want to be able to look attendees in the eye and no one likes having to bend over to be seen. Keep it at eye level.
2. The lighting
The chosen cameras have been designed to cope with even the most demanding conditions, but do not forget to always have an acceptable light in your room, making sure to avoid a radiant sun from the other side of the window that is directly on the camera.
3. The sound
As you know, we’ve been developing exceptional sound for three decades, so we’re sure our conference systems and speakerphones can handle just about anything, but it’s always good to remember that, for example, the drumming of a pencil on The table or an effusive use of the keyboard can lead to distractions.
4. The look
During video conferencing, try to look at the camera from time to time and not just at your own stationery or laptop computer. This will favor the involvement of the attendees in the meeting.
5. The environment
Before the start of the meeting, it is advisable to take a quick look at what the other attendees are going to see. If there’s too much clutter in the background or on the table in front of you, they may have a hard time concentrating on the message you want to convey.
6. The computer
Quickly check that you don’t have a ton of applications running on your computer. You probably need your processor power for the meeting.
7. The source
Identify the source of sound and video on your computer before starting the meeting. This is a common area of errors. Sometimes this can be done with a collaboration application, but if not, you will need to access and check your computer’s settings.
8. The connection
Who has not ever been frustrated in a meeting due to a poor internet connection? If you have a choice, consider substituting Wi-Fi for a wired internet connection.